How To Secure The Communication Of Your Remote Team
The global pandemic of COVD-19 is forcing fundamental change to the corporate world, particularly in e-commerce, and you might be interested in utilizing the power of remote teams to boost your business.
When organized in the right way, remote teams can play a powerful role in business success. This is often instrumental for entrepreneurs who are just launching and can’t afford brick and mortar workspaces. People around the world can contribute to a business project. A remote team often has a better work/life balance in comparison with a conventional, face to face team, leading to more committed employees.
However, many companies naturally have concerns about the security implications of a remote team. When people are spread out around the world, there’s less direct control over security as opposed to a traditional office environment.
Thankfully, there are a series of proven practices organizations can use to help remote teams communicate and work as securely as possible.
Consider Security From The Start Of Your Remote Work Project
Remote team security isn’t something which can be treated as an afterthought – it’s something that needs to be considered from the earliest stages of any given project. Think of it this way, protecting your website from data-breaches is now common practice and, so should be the case with your social assets.
Why is it so important to make security an important part of the initial planning process?
Simply put, security needs to be thought about at every step of the way. It impacts everything from setting objectives, formulating policy, and even the type of questions asked when hiring team members.
So what are some of the ways that organizations can make security a crucial part of a project’s earliest phases?
After taking the earliest opportunity to think about security, how can organizations apply this information in a way that can be used by real remote teams?
Create Policies and Standard Operating Procedures
Of course, simply considering security before a project begins isn’t enough. It’s easy for even the best ideas and practices to get lost if they aren’t formalized in some way.
To ensure that your company’s security ideas don’t get neglected along the way, it’s worth creating policies and standard operating procedures to ensure that your future remote team can put your ideas into practice.
The exact type of policy or SOP document created will differ from industry to industry. Even within a particular organization, security procedures will probably need to be adjusted and adapted for different team roles.
What are some effective ideas for formalizing security knowledge into a policy?
Taking the time to formalize these ideas into a policy document will make security clear and easy to adhere to.
Choose The Correct Team Communication Software Tools
One of the major mistakes organizations make regarding remote team security is failing to ensure that their tools and practices are aligned.
Too often, teams end up using fairly standardized, default tools, that might not meet their security needs in full.
Often, after adopting a particular tool, it’s either too expensive or inconvenient for an organization to switch to another one. Take the time to compare different options. Because of this, it’s essential to get the decision right the first time.
So how can organizations select the most appropriate tools to support remote team security?
Matching the right tools with your policies and procedures is essential. Otherwise, the best security theory will never become effective practice.
Configure Your Collaboration Tools
Choosing the right remote work tools for your team isn’t enough.
If you’ve chosen well, your remote collaboration tools will have a large amount of customizability and adaptability.
Don’t make the mistake of just using the tools with their default settings. Instead, take the time to ensure they work in the way that best meets the needs of your team and organization.
Just as it’s important to choose a set of tools which match the security needs of your organization, it’s essential to configure them to operate in the way you wish. Doing so will ensure both security and workflow are as smooth as possible.
Monitor and Improve
The final step in making sure your remote team communicates as securely as possible is never thinking your security concerns are complete.
There are always improvements to make, new lessons to learn, and best practices to implement.
So how can you ensure that your organization makes use of a growth and improvement mindset when it comes to remote team security?
Failing to adapt as security evolves is one of the quickest ways to ensure your organization becomes vulnerable to new threats.
Keep an eye on changes and implement them to ensure your remote team remains as secure as possible.
Security Shouldn’t Stop You Benefiting from Remote Teams
While remote work may pose some security challenges, so does old-school, face to face work teams.
No way of working will ever be without its security issues. But that doesn’t make them insurmountable.
By taking a proactive, best practice approach to remote team security, you can ensure your communication remains as safe as possible.
About the Author
Nikola Baldikov is a Digital Marketing Manager at Brosix, a secure instant messaging software for business communication. Besides his passion for digital marketing, Nikola is an avid fan of football and he loves to dance.
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June 4, 2020 at 11:43AM